Executive Assistant to Academic Services
4.
3 Full-time 7 days ago Full Job Description Posting Details Position Information Position Title Executive Assistant to Academic Services Position Classification Support Staff Job Posting Sauk Valley Community College seeks innovative individual for a full-time support position as the Executive Assistant to Academic Services.
FUNCTION OF THE JOB Serve as the Executive Assistant to the Vice President of Academic and Student Services; perform administrative duties for Academic Services.
DUTIES AND RESPONSIBILITIES Send letters of interest to adjunct faculty; prepare adjunct contracts and full-time faculty supplemental contracts.
Post class general education and career/technical education schedules in Banner.
Schedule the Vice-President's calendar; book off-campus activities (e.
g.
, conferences).
Assist in training and supervising College work-studies assigned to Academics.
Assist Academic Deans in scheduling the evaluations of full-time and adjunct faculty; ensure that the paperwork is accurate; communicate all pertinent information to Human Resources for accurate record keeping.
Update faculty academic training logs; communicate all pertinent information to Human Resources for accurate record keeping.
Process paperwork for internships, tutorials, and credit for prior experience.
Responsible for tracking Academic Vice-President's budget, Academic Deans' budgets, Perkins Title V budget, and Faculty Development budget.
Responsible for tracking time off and preparation of electronic time sheets for full-time faculty; record and post full-time and adjunct faculty class cancellations.
Responsible for tracking and submitting to the Director of Research and Planning the student course evaluation cycle for full-time faculty, adjunct faculty, and dual credit courses.
Organize Workforce Council meetings, take notes, and disseminate meeting minutes to all stakeholders.
Assist the Vice President/Deans in preparing annual Perkins plans and submitting the plans and reports to ICCB.
Obtain instructor textbooks from publishers.
Attend and provide academic support for the annual commencement.
Provide assistance to full-time and adjunct faculty with questions and concerns.
Submit purchase requisitions and order supplies for the Vice President, Deans, and academic faculty.
Submit and/or update the list of training programs in the Illinois Workforce Development System as needed.
Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.
REQUIREMENTS Associate's degree and five years of responsible administrative assistant experience required.
Experience in an academic setting preferred.
Proficiency in computer word processing and spreadsheets required.
Must have good communication and human relations skills.
Hiring Range $17.
41 to $18.
46 Position Type Permanent Time Status Full Time Posting Detail Information Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Posting Open Date 01/05/2023 Posting Close Date Open Until Filled No Special Instructions Summary Quick Link for Internal Postings https:
//jobs.
svcc.
edu/postings/1629 Diversity/EEOC Statement SVCC is an affirmative action, equal opportunity employer and is interested in receiving applications from individuals who would enhance the diversity of the College.
Sauk Valley Community College is an institution of higher education that provides quality learning opportunities to meet the diverse needs of its students and communities.
Supplemental Questions Required fields are indicated with an asterisk ( ).
Applicant Documents Required Documents Cover Letter Resume Unofficial Transcript Optional Documents Curriculum Vitae Teaching Statement Online Portfolio - URL Other.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Full-time 7 days ago Full Job Description Posting Details Position Information Position Title Executive Assistant to Academic Services Position Classification Support Staff Job Posting Sauk Valley Community College seeks innovative individual for a full-time support position as the Executive Assistant to Academic Services.
FUNCTION OF THE JOB Serve as the Executive Assistant to the Vice President of Academic and Student Services; perform administrative duties for Academic Services.
DUTIES AND RESPONSIBILITIES Send letters of interest to adjunct faculty; prepare adjunct contracts and full-time faculty supplemental contracts.
Post class general education and career/technical education schedules in Banner.
Schedule the Vice-President's calendar; book off-campus activities (e.
g.
, conferences).
Assist in training and supervising College work-studies assigned to Academics.
Assist Academic Deans in scheduling the evaluations of full-time and adjunct faculty; ensure that the paperwork is accurate; communicate all pertinent information to Human Resources for accurate record keeping.
Update faculty academic training logs; communicate all pertinent information to Human Resources for accurate record keeping.
Process paperwork for internships, tutorials, and credit for prior experience.
Responsible for tracking Academic Vice-President's budget, Academic Deans' budgets, Perkins Title V budget, and Faculty Development budget.
Responsible for tracking time off and preparation of electronic time sheets for full-time faculty; record and post full-time and adjunct faculty class cancellations.
Responsible for tracking and submitting to the Director of Research and Planning the student course evaluation cycle for full-time faculty, adjunct faculty, and dual credit courses.
Organize Workforce Council meetings, take notes, and disseminate meeting minutes to all stakeholders.
Assist the Vice President/Deans in preparing annual Perkins plans and submitting the plans and reports to ICCB.
Obtain instructor textbooks from publishers.
Attend and provide academic support for the annual commencement.
Provide assistance to full-time and adjunct faculty with questions and concerns.
Submit purchase requisitions and order supplies for the Vice President, Deans, and academic faculty.
Submit and/or update the list of training programs in the Illinois Workforce Development System as needed.
Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.
REQUIREMENTS Associate's degree and five years of responsible administrative assistant experience required.
Experience in an academic setting preferred.
Proficiency in computer word processing and spreadsheets required.
Must have good communication and human relations skills.
Hiring Range $17.
41 to $18.
46 Position Type Permanent Time Status Full Time Posting Detail Information Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Posting Open Date 01/05/2023 Posting Close Date Open Until Filled No Special Instructions Summary Quick Link for Internal Postings https:
//jobs.
svcc.
edu/postings/1629 Diversity/EEOC Statement SVCC is an affirmative action, equal opportunity employer and is interested in receiving applications from individuals who would enhance the diversity of the College.
Sauk Valley Community College is an institution of higher education that provides quality learning opportunities to meet the diverse needs of its students and communities.
Supplemental Questions Required fields are indicated with an asterisk ( ).
Applicant Documents Required Documents Cover Letter Resume Unofficial Transcript Optional Documents Curriculum Vitae Teaching Statement Online Portfolio - URL Other.
Estimated Salary: $20 to $28 per hour based on qualifications.
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